Reasons for returning the registered post envelopes to the sender without any endorsement

Three registered post envelopes were returned to the sender (District Judge) without being delivered. With reference to three registered postal envelopes which were returned without affixing any remark on the envelopes, the appellant requested to provide the reasons for return. The Department of Post submitted that the three registered articles, referred to in the RTI application, were returned with remarks “receiver not at address”. Further, it was submitted that the reply sent in response to the RTI application was inadvertently sent at the incorrect address, hence, could not be timely delivered. However, on receipt of the return mail, they rectified the address and communicated the information to the appellant on 09.02.2024. The CIC observed that the respondent initially replied on 14.12.2023 but the same was not delivered timely to the appellant due to incorrect address. The CIC accepted the clarification provided by the PIO that the delay in response to the RTI application was inadvertent and had occurred on account of incorrect address being mentioned in the dispatch letter. Holding that due information has been furnished and the delay caused on the PIO’s part does not appear to be deliberate, the CIC disposed the appeal.

Comments

If the delay in reply by the PIO is unintentional and due to an inadvertent error, there is no penal liability as there is no malafide denial of information.

Citation: Sardar Ajit Singh v. Department of Posts, Second Appeal No. CIC/POSTS/A/2024/112391; Date of Decision: 11.07.2025

Dr Anuradha Verma (dranuradhaverma@yahoo.co.in) is a RTI Consultant currently working with IIM Vishakhapatnam. She has co-authored the books PIO’s Guide to RTI and Right to Information – Law and Practice. Her weekly article is being published since 2008 on this site. She offers consultancy on RTI matters and third party audit to individuals / organisations. Her other articles can be read at the website of RTI Foundation at the link https://www.rtifoundationofindia.com